Automated Mileage Tracking for Fleet & Lease Vehicles
Know exactly where every vehicle stands against its contracted mileage — before the excess charges land.
What is excess mileage and why does it matter?
Excess mileage is the difference between the contractual mileage agreed at lease inception and the actual mileage driven over the contract term. When a vehicle is returned with more miles than agreed, the leasing company charges a per-mile penalty — typically 5–15p per mile. On a fleet of 100 vehicles, a systematic mileage overrun can generate excess charges of £20,000–£80,000 at contract end. These charges are often a surprise because they only become visible when the vehicle is returned. By then, there is nothing to be done.
How automated mileage tracking works
Olaris connects directly to your vehicles via OEM telematics integrations — no dongles, no hardware installations. Live odometer data is pulled from the manufacturer's connected vehicle platform and matched against the contracted mileage stored in your fleet records. The system continuously calculates each vehicle's mileage trajectory: at current pace, will it finish its contract over, under, or on target? Fleet managers see this in a single dashboard view, updated in real time.
Real-time alerts before charges hit
When a vehicle is trending over its contracted mileage, Olaris triggers an alert — to the fleet manager, and optionally to the driver. Early enough to act on. You can rearrange vehicle assignments, adjust driver allocation, or negotiate an amended contract with the leasing company before excess mileage accumulates. Proactive management turns a bill into a decision.
Mileage tracking across 15+ manufacturers
Mixed fleet? Olaris integrates with OEM connected vehicle platforms across 15+ manufacturers — including Ford, Volkswagen, BMW, Mercedes-Benz, Stellantis brands, and more. Every vehicle, regardless of make or funding type, is visible in a single mileage view. No separate logins per manufacturer, no manual data consolidation.
See your fleet's mileage position in real time.
Book a demo and we'll show you exactly how it works with your vehicles.
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