Fleet Cost Tracking & TCO Analysis
The true cost of running your fleet — per vehicle, per driver, in real time.
How much does it really cost to run your fleet?
Most fleet operators significantly underestimate their true costs because the data lives in too many places. Lease payments come from one system. Fuel from another. Maintenance invoices from a third. Compliance costs — DVLA checks, insurance, fines — are tracked manually, if at all. The result is a cost picture that is always incomplete, always in arrears, and never quite matches the finance team's expectations. For a mid-sized UK fleet of 50–200 vehicles, total cost of ownership typically runs £5,000–£12,000 per vehicle per year — but many operators cannot tell you with confidence what their number is, let alone which vehicles are the outliers.
Real-time cost tracking per vehicle
Olaris aggregates cost data across all sources and attributes it to individual vehicles in real time. Fuel consumption from OEM telematics. Maintenance invoices from your service providers. Lease payments from your funding schedules. The result is a live cost profile for every vehicle in the fleet — not a monthly snapshot, but a running total that updates as costs are incurred. You can see at a glance which vehicles are within budget and which are running over, without waiting for month-end.
Total cost of ownership analysis
Per-vehicle TCO in Olaris covers the full lifecycle: acquisition or lease cost, fuel and energy, servicing and maintenance, tyres, insurance, compliance costs, and depreciation or residual value. Costs are separated by category so you can see where money is going — not just a total, but the breakdown that tells you whether a vehicle's high cost is driven by fuel (a driver behaviour problem), maintenance (an age or spec problem), or excess mileage (a contract management problem). That distinction determines the correct response.
Cost reporting for finance teams
Olaris produces exportable cost reports formatted for finance team use — budget vs actual by vehicle, by driver, by department, or by cost category. Reports can be scheduled to run automatically and distributed to relevant stakeholders, eliminating the manual extraction and formatting that currently consumes fleet manager time at month end. For organisations with more complex reporting requirements, the underlying data can be exported to Excel or connected to BI tools.
Know what your fleet actually costs — per vehicle, right now.
No more end-of-month surprises. Real costs, in real time.
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