Fleet Compliance Checker
Audit your fleet's compliance against UK requirements in 2 minutes. Answer 10 questions, get your score and a prioritised action list.
Fleet Compliance Assessment
Answer 10 questions about your fleet operations. Your score and action list appear instantly.
Do you check all fleet drivers’ DVLA licences at least quarterly?
Driver Compliance
Do you have a documented grey fleet policy for employees using personal vehicles?
Grey Fleet
Are MOT dates tracked and flagged automatically before expiry?
Vehicle Compliance
Do you verify that all fleet vehicles have valid insurance at all times?
Insurance
Is there a formal process for recording and investigating driver incidents?
Duty of Care
Do you track business mileage for all fleet and grey fleet vehicles?
Mileage & Cost
Are vehicle defect reports completed regularly by drivers?
Vehicle Compliance
Do you have a documented fleet risk management policy?
Duty of Care
Are driver training needs assessed based on driving behaviour or incident history?
Driver Compliance
Can you produce a compliance report for your entire fleet within 24 hours?
Reporting
The real cost of fleet non-compliance
UK fleet operators have a legal duty of care to every person who drives on company business. This isn't discretionary — it's enshrined in the Health and Safety at Work Act 1974 and reinforced by the Corporate Manslaughter and Corporate Homicide Act 2007. If a driver is involved in a serious incident and you can't demonstrate reasonable compliance measures, the consequences fall on the organisation and its directors personally.
A single at-fault incident with a non-compliant driver can invalidate your entire fleet insurance policy — not just the claim for that vehicle. Insurers routinely check licence status, MOT validity, and maintenance records after an incident. If any of those are out of date, the claim is refused and the operator is exposed to the full cost.
Under the Corporate Manslaughter Act 2007, directors and fleet managers can be held personally liable if a fatal incident is linked to a gross failure in duty of care. Prosecution is not theoretical — it happens. And the reputational damage alone can be terminal for a business.
The cost of proper compliance checking is a fraction of the cost of a single claim. Quarterly DVLA checks, MOT tracking, insurance verification, and defect reporting can all be systemised for less than the cost of one excess mileage invoice.
Most compliance gaps aren't malicious — they're just not tracked properly. An MOT slips, a licence status changes, an insurance renewal gets missed. It's the gaps between systems that create risk. That's what Orbis fixes — continuous monitoring across every compliance dimension, with alerts before gaps appear. Talk to us about fleet compliance →
Automate every check on this list
Orbis monitors driver licences, MOT dates, insurance renewals, vehicle defects, and mileage — continuously. No spreadsheets. No quarterly audits. No gaps.
Frequently Asked Questions
What are the UK fleet compliance requirements?
UK fleet compliance requirements include: regular DVLA licence checking for all drivers, valid MOT certificates for vehicles over 3 years old, continuous insurance verification, duty of care obligations under the Health and Safety at Work Act 1974, grey fleet policy for employees using personal vehicles for business, and maintaining accurate mileage and maintenance records. Failure to meet these obligations can result in corporate liability, insurance invalidation, and prosecution.
How often should you check fleet driver licences?
Best practice is to check fleet driver licences at least quarterly. Many insurance policies require this as a condition of cover. The DVLA offers a free online checking service, and fleet management platforms like Orbis can automate this process with continuous monitoring and alerts when a licence status changes.
What is a grey fleet policy and do I need one?
A grey fleet policy governs employees who use their own personal vehicles for business purposes. If any of your employees drive their own car for work, you need a grey fleet policy. It should cover: insurance requirements (business use cover), vehicle roadworthiness checks, MOT verification, mileage recording, and expense reimbursement rates. Without a policy, the employer retains duty of care liability but has no visibility of vehicle condition or driver compliance.
What happens if my fleet fails a compliance audit?
Failing a fleet compliance audit can result in several consequences: insurance claims being rejected if the driver or vehicle was non-compliant at the time of an incident, corporate prosecution under duty of care legislation, individual prosecution of fleet managers or directors under the Corporate Manslaughter Act in serious cases, and increased insurance premiums. The financial impact of a single non-compliant incident can run into hundreds of thousands of pounds.
How do I automate fleet compliance checking?
Fleet compliance can be automated using fleet intelligence platforms that integrate with DVLA, MOT, and insurance databases. Orbis, for example, continuously monitors driver licence status, MOT dates, insurance renewals, and vehicle health data — flagging issues before they become compliance gaps. Automated checking replaces quarterly manual audits with continuous monitoring and real-time alerts.